Selection fields
Voucher type table enquiry (GDMD2563)
- Type
- Description
- Number series
- The voucher number series from which G/L postings with this voucher type shall receive their voucher numbers. It is easier to separate transactions on listings and in enquiries if you do not use the same number series for different voucher types. When the voucher number series for a voucher type is selected, the handling code defined for the number series should be taken into consideration.
- Calc/redistribution
- Indicates if G/L postings with this voucher type are valid for the creation of automatic postings via the calculation and redistribution rules in the Calculation/redistribution files.
- Date control
- Indicates if G/L postings with this voucher type must be entered in the accounting period of the voucher date. The date limits for each accounting period are defined in the G/L control file. The voucher type can then not be used for eliminations or automatic allocations.
- Pricing
- Indicates if zero amount G/L postings with this voucher type are valid for the creation of automatic postings via the pricing rules in the Pricing table.
- Last closed period
- The last accounting period which is closed for transactions of this voucher type. This means that transactions with this voucher type can only be entered in periods later than the one displayed. This is useful if the voucher type is used for year-end accounting purposes, and only one accounting period is valid, but the earlier periods cannot be closed yet. The period in this field is automatically changed to first open period when the accounting period is closed.
- Account replacement
- Indicates if G/L postings with this voucher type are valid for the creation of automatic postings via the replacement rules in the Account file.
- Check voucher amount
- This field is set to NO if the payment accounting will be handled on document level by the rules defined on the document type. This field can also be set to NO if the voucher type will not be used for payments.
If set to YES, and a pseudo account is defined for this voucher type, the payment accounting will be done automatically on that account at the end of the voucher.
If no pseudo account has been defined, the payment accounting will have to be done manually on the G/L entry panel.
Note: The payment accounting (if defined) on the document type will overrule payment on voucher level.
- Account completion
- Indicates if G/L postings with this voucher type are valid for the creation of automatic postings via the account completion rules in the Account completion table.
- Pseudo account
- Displays a pseudo account if this voucher type shall be valid for the manual A/R and A/P payment entry routine, and if the Payment on vou level field is set to YES. The pseudo account will control on which asset account the payments will be posted. For your information, the pseudo account will also be displayed on the initial transaction entry panel where you select voucher type. The balance transaction will use the user defined document type connected to system document type AVB (Automatic voucher balance).
- Manual trans entry
- Indicates if this voucher type is allowed to use while manually entering financial transactions. If set to NO, then the voucher type can only be used for transactions transferred via interface files.
- Entry option
- This field is only displayed if data exists in the Entry option table. Displays the entry option valid for this voucher type.
- A/P Workflow
- Note: Only displayed if the A/P Workflow application is installed and activated. Indicates if this voucher type is active in A/P Workflow.
- Interpret
- Note: Only displayed if the A/P Workflow application is installed and activated. Indicates if the Interpretation function is used during the scanning of invoices.
- Valid routines
- If an entry option is displayed in the Entry option field above, then this column lists only those routines which are valid for the entry option. Otherwise, the column lists all routines from the Routine table that are valid for this voucher type.
- Def
- This field is set to YES for the routine that is to be the default routine when working in the Manual transaction entry program, if defined.
- Description
- Displays a description of the routine.