IBS Enterprise Help Centre 7.0

Selection fields

Our bank: This column lists the banks for which cheques have been issued.

Payment mode: Displays the payment mode for which the cheque is used.

Cheque no: Displays the cheque number.

Status details: Displays the status of the cheque.

Pay date: Displays the date of the payment for which the cheque was used.

Paid amount: Displays the amount of the payment for which the cheque was used.

Curr: Displays the currency of the payment for which the cheque was used.

Cheque inventory maintenance, Add chequebook (FLR12104)

This panel is only shown if you are adding a new chequebook which is the first step in adding cheques to the cheque inventory.

Our bank: Mandatory entry. Enter a code from Work with banks indicating the bank account from which the cheques will be issued.

Payment mode: Mandatory entry. Enter a code Work with A/P payment modes indicating the payment mode for which the cheques will be used.

First cheque number: Mandatory entry. Enter the number of the first cheque in the range of cheques available in the chequebook. The range specified here and in Last cheque number cannot include any numbers already specified for the bank/payment mode combination.

Last cheque number: Mandatory entry. Enter the number of the last cheque in the range of cheques available in the chequebook. The range specified here and in First cheque number cannot include any numbers already specified for the bank/payment mode combination.

Cheque inventory maintenance (FLR12105)

Related topics

This panel displays the details for the selected cheque. On this panel, you can manually void checks, enter and maintain information for manually used checks, or view details for used and voided checks, also for those that are automatically created by the system.

Our bank: Indicates the bank account, from Work with banks, from which the cheque is issued.

Payment mode: Indicates the payment mode, from Work with A/P payment modes, for which the cheque is used.

Cheque number: Displays the cheque number.

Manually created

Indicates if the cheque is manually created. Note that the fields below can only be maintained if this field is YES.

NO is shown in this field in the following circumstances:

The cheque was automatically created by the system when payment modes defined as cheque writer were used in the A/P payment proposal routine. Payment order confirmation will affect the status of the cheque in the cheque inventory.
The cheque was used and confirmed in the A/P payment proposal routine.
The cheque was voided and confirmed in the A/P payment proposal routine.

Status code

Mandatory entry. For existing cheques, a translated code is displayed here which is set up in Work with languages (Special panel value translations), indicating its status. For manually created cheques that you are maintaining, indicate the status of the cheque.

The values have these possible meanings:

Code	Status	Description
0	Available	If you use this code, the value in the Void reason code field must indicate that the cheque has not been voided.
1	Used	If you use this code, you must complete the Payment date, Paid amount, Currency, and Payee number fields.
2	Voided	If you use this code, you must enter a value in the Void reason code field and enter a date in the Payment date field.
9	Cancelled	If you use this code, you must enter a date in the Payment date field. This code will also be used for cheques created automatically by the A/P payment proposal routine and then cancelled in the Cash book reconciliation routine.

Void reason code

For existing cheques, a translated code is displayed here which is set up in Work with languages (Special panel value translations), indicating the reason that the cheque was voided. For manually created cheques that you are maintaining, indicate the reason that the cheque was voided.

The following codes are available:

Code	Reason	Description
0	None	The cheque has not been voided and is used when the value in Status code indicates Available or Used.
1	Damaged	The cheque is damaged and can be manually entered here or entered during the A/P payment proposal routine.
2	Lost	The cheque was lost.
3	Manually voided	The cheque was manually voided in this routine.
4	Used for stub	The cheque was used for a stub. If you enter this code, you must enter a value in the Stub reference field and enter a date in the Payment date field.

Stub reference: Indicates the cheque number for the associated cheque if this record’s cheque’s stub was used (and the cheque was voided) for a multi-invoice payment. For manually created cheques that you are maintaining, enter the number for the associated cheque. Note: Mandatory entry if the code in Void reason code is Used for stub.

Payment date: Indicates the date of the payment for which the cheque was used. For manually created cheques that you are maintaining, enter the payment date for the cheque. Note: Mandatory entry if the code in Status code is Used or Voided.

Paid amount: Indicates the amount of the payment for which the cheque was used. For manually created cheques that you are maintaining, enter the payment amount for the cheque. Note: Mandatory entry if the code in Status code is Used.

Currency: Indicates the currency of the payment for which the cheque was used. For manually created cheques that you are maintaining, enter the currency for the cheque. Note: Mandatory entry if the code in Status code is Used.

Payee number: Displays the number of the payee who received the cheque and the full name. For manually created cheques that you are maintaining, enter the payee number for the cheque. The name is automatically retrieved from the Business partner file.

Text: Displays text for the existing record, e.g. the payment proposal number on which the cheque is located. For manually created cheques that you are maintaining, you can enter any applicable text for the cheque.