The actual procedure is done by printing and confirming the purchase order reception notes. Each reception note can only be printed once.
Using the printout
Each reception note has its own reception note number which is set by the system, but retrieved from the Number series table. Written notes, to indicate how much has actually been received for each reception note line, should be made by the personnel in the warehouse on the printout. This is an added safety measure, as there might be a discrepancy between what the system indicates as to be received, and what has actually been delivered. These notes are then to be entered back into the system as goods reception entry, where they will eventually update the stock on hand.
BtB purchase orders
This routine is also used for BtB (Back to Back) purchase orders, both for Transit deliveries and Direct deliveries. After confirming the BtB purchase order reception note, you can either print the corresponding sales order line on the pick list (transit deliveries) or invoice the order (direct deliveries).
Note: Instead of waiting for the entire purchase order to arrive, you can confirm the receipt of a single purchase order line. See Confirm the receipt of a single purchase order line for instructions.
Enquiries and printouts
- Purchase order enquiry
- Goods reception enquiry
- Inventory transaction enquiry
- Inventory transaction file printout