IBS user profile table enquiry (ASGD9631)

Related topics

• About purchase requisitions
• About setting up and using the Customer Management Console (CMC)
• Setting up Item Classification

Function keys

Selection fields

User

This column lists the user IDs in alphabetical order for all existing IBS user profiles.

Description

This column lists the user names.

IBS user profile table enquiry (ASGD9634)

Related topics

Function keys

User profile

Description

Templates

The templates to be used in different programs within IBS Enterprise are displayed below.

Name maintenance

Displays the template that will be proposed when this user starts working with the Business partner file. The template decides which panels will be displayed, and in which order, and it also controls which default values are already completed on the panels. If the user uses another template when maintaining customers and suppliers in the Business partner file, this field is automatically updated with that template.

Name enquiry

Displays the template that will be proposed when this user enters the Business partner file enquiry. The template decides which panels will be displayed, and in which order. If the user uses another template when enquiring on customers and suppliers in the Business partner file, this field is automatically updated with that template.

Item maintenance

This field is only displayed if IBS Distribution is installed and activated. Displays the template that will be proposed when this user starts working with the Item file. The template decides which panels will be displayed, and in which order, and it also controls which default values are already completed on the panels. If the user uses another template when maintaining items in the Item file, this field is automatically updated with that template.

Item enquiry

This field is only displayed if IBS Distribution is installed and activated. Displays the template that will be proposed when this user enters the Item file enquiry. The template decides which panels will be displayed, and in which order. If the user uses another template when enquiring on items in the Item file, this field is automatically updated with that template.

A/R invoice entry

This field is only displayed if IBS Financials is installed and activated. Displays the template that will be default when this user enters the manual A/R invoice entry routine. The template decides which fields are displayed for input, and gives default values in fields, if such have been defined. If the user uses another template when entering A/R invoices, this field is automatically updated with that template.

A/R payment entry

This field is only displayed if IBS Financials is installed and activated. Displays the template that will be default when this user enters the manual A/R payment entry routine. The template decides which fields are displayed for input, and gives default values in fields, if such have been defined. If the user uses another template when entering A/R payments, this field is automatically updated with the that template.

A/P invoice entry

This field is only displayed if IBS Financials is installed and activated. Displays the template that will be default when this user enters the manual A/P invoice entry routine. The template decides which fields are displayed for input, and gives default values in fields, if such have been defined. If the user uses another template when entering A/P invoices, this field is automatically updated with the that template.

A/P payment entry

This field is only displayed if IBS Financials is installed and activated. Displays the template that will be default when this user enters the manual A/P payment entry routine. The template decides which fields are displayed for input, and gives default values in fields, if such have been defined. If the uses uses another template when entering A/P payments, this field is automatically updated with that template.

G/L entry

This field is only displayed if IBS Financials is installed and activated. Displays the template that will be default when this user enters the manual G/L entry routine. The template decides which fields are displayed for input, and gives default values in fields, if such have been defined. If the user uses another template when entering the G/L, this field is automatically updated with that template.

G/L entry (AR/AP)

This field is only displayed if IBS Financials is installed and activated. Displays the template that will be the default when this user manually enters G/L postings for A/R and A/P documents. The template decides which fields are displayed for input, and gives default values in fields, if such have been defined. If the user uses another template in the G/L entry routine, this field will automatically be updated with that template.

CMC role

Displays a valid code from the Roles table indicating the information that will be available to the user in the Customer Management Console (CMC).

Interactive process

This field is set to YES if users with this user profile are allowed to run programs interactively. This field is set to NO if all jobs from this user are to be run in batch.

User language

Displays the user’s language code. The language code is used when you log on to a company, to retrieve the right language library, where all the translated programs, panels and printer files are stored, as well as the different codes from the Language table. The user language also controls which date format should be used for that user.

When you log on to a company, the fictitious entry *LANGBAS in the library list of this company is exchanged with the language library for the language entered for the user. If there is no language library defined for the language, *LANGBAS is exchanged with the system language library. The system language is defined in the System company control file.

Allow change period

This field is only displayed if IBS Distribution is installed and activated. This field is set to YES if users with this user profile are allowed to change the accounting period in IBS Distribution from the proposed actual period to another accounting period.

Default cash reg

Displays the cash register being used as default for this user when processing cash sales.

Management A/R notes

Indicates if this user profile has management authority when maintaining A/R notes (agreements), meaning the user is allowed to change or delete entered A/R notes. If NO, then this user is only allowed to enter A/R notes.

Group profile

Displays the group profile identity that is connected to the selected user profile. When a group profile is connected to a user profile, the authorities defined for the group profile are valid for the user profile.

Valid as group prf

This field is set to YES if the selected user profile is valid as a group profile.

Item outlook

Only displayed if the CLA-ITEM (Item classification) function is activated in the Function control file. This is the item outlook code that is to be used during item creation, maintenance and search of items created within the item classification. This code works as a filter for the applicable user profile, allowing access to the different characteristics of an item since some characteristics are specific for a certain purpose. For example, a user with a marketing profile would not be interested in all the characteristics but only in a specific group of them. If authority is granted in the Authority group table for the IOLK (Item outlook) group, any code defined at this level can be changed at Item generation/maintenance.

Warehouse

Displays a code from the Warehouse table defining for which warehouse this user profile normally works. This warehouse code is defaulted to the shipment header when outbound shipments are manually created by this user. This definition is used by the Shipment type functionality.

Dft enq std sys unit

Displays a type from the System unit type table indicating which system unit type should be the default enquiry standard unit for this user when accessing the Warehouse balance enquiry and Time axis enquiry programs. The unit of measure is then retrieved in accordance with this unit type from the definition made for the item in the Item file/System units panel.

Handler

Displays a code from the Signature table which defines the handler to be used as a default value for this user profile. The information is used, for example, when entering order in the system.

Default SO type

This field is only displayed if IBS Distribution is installed and activated. Displays a sales order type from the Sales order type table, indicating the sales order type that will be defaulted to this user when entering sales orders.

Engineer

This field is only displayed if IBS Requests and Returns or IBS Service is installed and activated. Displays a valid code from the Engineer table defining which engineer should be used as a default value for this user profile, when the user creates service order jobs from Requests and Returns maintenance or from Service order maintenance.

Default PO type

This field is only displayed if IBS Distribution is installed and activated. Displays a purchase order type from the Purchase order type table, indicating the purchase order type that will be defaulted to this user when entering purchase orders.

Max support level

This field is only displayed if IBS Requests and Returns is installed and activated. Displays the maximum support level that is valid for this user. When working with Requests and Returns maintenance, this user can only receive incidents, on the queue, up to and including this support level.

Default PR type

Displays the default purchase requisition type, from the Purchase order type table, to be used as the default when creating purchase orders from purchase requisitions for this user.

Smart order entry PR

Purchase requisition headers and lines can automatically be created by utilizing the smart order entry functionality for purchase requisitions, thereby retrieving data from any of the following modes. Displays the mode of the smart order entry session that you want to access by default. When you add a new purchase requisition, this mode will be accessed allowing you to select any lines that you want to create (retrieve). Once in the smart order entry session you can toggle to any other mode. See Process overview of purchase requisitions for more information.

The modes are:

• Previous purchase requisitions
• History
• Item search
• Assortment
• Warehouse balance