Related topics
These entries are used to define which payment modes are valid in the system. The different modes are connected to debtors in the Business partner file, and are then used when creating payments in Work with A/R payment proposals.
Options
Selection fields
- Payment mode
- This column lists the existing A/R payment modes.
- Description
- Displays a description of the related A/R payment mode.
- Active
- Displays the code for INACTIVE if the payment mode cannot be used from now on when maintaining/adding debtors in the Business partner file.
- Info to debtor
- Indicates if the payment proposal should create a document or a file to send to the debtor. If YES, then Prop document program is mandatory. This is the program that controls the layout of the document or the file. Info to debtor is used together with Wait for accept below. If NO, this function is not used.
- Wait for accept
- Indicates if the payment document should remain in the A/R payment proposal after update, to wait for accept in the Accept A/R payments routine. When accepted, a regular payment transaction will be created, which updates the A/R and the G/L. If NO, the payment document will be deleted when the proposal is updated. This can, e.g., be used when sending a draft proposal to the debtor, but the proposals are rarely accepted as is. Wait for accept is used together with Info to debtor.
- Ext doc no series
- Displays the number series used to number the external documents that are created in the A/R payment proposal.
- Ext doc rem days
- If Info to debtor is YES, then displays the number of days after issuing date before a reminder can be issued to the debtor, to return the accepted document.
- Automatic payment
- Indicates if payment transactions should be created and thereafter update the A/R and the G/L at update of the A/R payment proposal.
- Connected doc type
- Displays the document type defined for the documents created at the update of the A/R payment proposal.
- Neg payments
- Indicates if negative payments are allowed during the update of an A/R payment proposal.
- Amount limit low
- Displays the minimum remaining amount in system currency for any document to qualify for selection in an A/R payment proposal.
- Amount limit high
- Displays the maximum remaining amount in system currency for any document to qualify for selection in an A/R payment proposal.
- Invoices
- Indicates invoice documents and credit notes (data type 1) should be included in the A/R payment proposal.
- Redefinitions
- Indicates if redefinition documents (data type 5) should be included in the A/R payment proposal.
- Payments
- Indicates if payment documents (data type 2 and liquid entry type other than 1 and 2) should be included in the A/R payment proposal.
- Bills/Cheques
- Indicates if bills/cheques (data type 2 and liquid entry type 1 or 2) should be included in the A/R payment proposal.
- Maintenance program
- Displays the program used in the Business partner file to enter payment information. This payment information is used in the A/R payment proposal.
- Delete program
- Displays the program used in Reorganise business partner file where you delete payment mode information in the Business partner file on debtor level.
- Print program
- Displays the program used in Print business partner file list to print the payment mode information.
- Enquiry program
- Displays the program used in the Business partner file enquiry to display payment mode information.
- Prop maintenance pgm
- Displays the program used in Work with A/R payment proposals when you update payment information on document level.
- Prop document pgm
- Displays the program that produces a document or a file in Work with A/R payment proposals when you update the proposal.
- Prop payment pgm
- Displays the program that updates payment information for the payment transactions created in Work with A/R payment proposals.
- Prop delete pgm
- Displays the program is used to delete changes made in Work with A/R payment proposals when you update payment information on document level. The deletion is done either at the update or the deletion of the proposal.
Work with A/R payment modes (FKR38304)
These entries are used to define which payment modes are valid in the system. The different modes are connected to debtors in the Business partner file, and are then used when creating payments in Work with A/R payment proposals.
Function keys
- Payment mode
- Description
- Active
- Enter the code for INACTIVE if the payment mode cannot be used from now on when maintaining/adding debtors in the Business partner file. Otherwise leave the field blank.
- IFS communicator
- Enter a type from Work with IFS communicator types to indicate how to transfer A/R payment orders from/to the IFS. Note: In the standard version of IBS Enterprise, the IFS communicator is not supported for the pre-loaded A/R payment modes DRAFT1, DRAFT2 and BILL. In order to transfer the payment order file to the IFS, the applicable transfer program must be defined in Prop document pgm. See Setting up A/P payment proposal transfer to IFS for more details.
- Info to debtor
- Indicate if the payment proposal should create a document or a file to send to the debtor. If YES, then Prop document program is mandatory. This is the program that controls the layout of the document or the file. Info to debtor is used together with Wait for accept below. Set to NO if you do not want to use this function.
- Wait for accept
- Indicate if the payment document should remain in the A/R payment proposal after update, to wait for accept in the Accept A/R payments routine. When accepted, a regular payment transaction will be created, which updates the A/R and the G/L. If you set to NO, the payment document will then be deleted when the proposal is updated. This can, e.g., be used when sending a draft proposal to the debtor, but the proposals are rarely accepted as is. Wait for accept is used together with Info to debtor above.
- Ext doc no series
- Enter a number series from Work with number series to number the external documents that are created in the A/R payment proposal. This field is only mandatory if Info to debtor is YES.
- Ext doc rem days
- Enter the number of days after issuing date before you can issue a reminder to the debtor, to return the accepted document. This is only allowed if you set Info to debtor to YES.
- Automatic payment
- Indicate if you want to create payment transactions and update the A/R and the G/L at update of the A/R payment proposal.
- Connected doc type
- Enter a document type for the documents created at the update of the A/R payment proposal. This field is mandatory if Automatic payment is YES.
- Neg payments
- Indicate if negative payments are allowed during the update of an A/R payment proposal. Note: Negative payments are only used on payment level and not on debtor level. This means that it is still possible to create and update a proposal with multiple lines for a debtor for which the total debtor amount is negative, which also means that you have to pay the debtor (because the total amount of the credit notes is higher than the total amount of the invoices).
- Amount limit low
- Enter the minimum remaining amount in system currency for any document to qualify for selection in an A/R payment proposal.
- Amount limit high
- Enter the maximum remaining amount in system currency for any document to qualify for selection in an A/R payment proposal.
Include documents
- Invoices
- Indicate if you want to include invoice documents and credit notes (data type 1) in the A/R payment proposal.
- Redefinitions
- Indicate if you want to include redefinition documents (data type 5) in the A/R payment proposal.
- Payments
- Indicate if you want to include payment documents (data type 2 and liquid entry type other than 1 and 2) in the A/R payment proposal.
- Bills/Cheques
- Indicate if you want to include bills/cheques (data type 2 and liquid entry type 1 or 2) in the A/R payment proposal.
Work with A/R payment modes (FKR38305)
These entries are used to define which payment modes are valid in the system. The different modes are connected to debtors in the Business partner file, and are then used when creating payments in Work with A/R payment proposals.
- Maintenance program
- This program is used in the Business partner file to enter payment information. This payment information is used in the A/R payment proposal.
- Delete program
- This program is used in Reorganise business partner file where you delete payment mode information in the Business partner file on debtor level.
- Print program
- This program is used in Print business partner file list to print the payment mode information.
- Enquiry program
- This program is used in the Business partner file enquiry to display payment mode information.
- Prop maintenance pgm
- This program is used in Work with A/R payment proposals when you update payment information on document level.
- Prop document pgm
- This program produces a document or a file in Work with A/R payment proposals when you update the proposal. The program is only mandatory if Info to debtor is YES.
- Prop payment pgm
- The program in this field updates payment information for the payment transactions created in Work with A/R payment proposals.
- Prop delete pgm
- The program in this field is used to delete changes made in Work with A/R payment proposals when you update payment information on document level. The deletion is done either at the update or the deletion of the proposal.
- Format program
- Enter the name of the format program to process the A/R payment proposal.
- Bank ref no required
- Indicate if it is mandatory to enter the Bank reference number to process the A/R payment proposal.
- Limit to currency
- Enter the currency code for the A/R payment mode.
- Limit to country bnk
- Enter the country code of the bank, processing the A/R payment.
Work with A/R payment modes (FKR38312)
The information entered on this panel determines if automatic payment processing should be done for all payment modes and also controls the information that goes into the bank file.
Function keys
- Payment mode
- Description
- Gen payment
- Indicate if automatic payment processing is allowed for all payment modes within the same proposal in Work with A/R payment proposals.
- Min pos for adv note
- Enter the minimum positions for the advice note. During the automatic payment processing, the value of this field is checked against the Number of items field in the Payment proposal totals file. If it is greater than the value entered for Min pos for adv note (more number of records available than the limit), an additional printout is created which holds the detailed information (advice note). The remaining records will not be stored in detail in the bank file. Instead, a single summarized record would be created.
- Sum ref (auto paym)
- Enter the summary text for the automatic payment. This will be stored in the bank file if the value of Number of items in the Payment proposal totals file is greater than Min pos for adv note. If the expression “&DATE” is included in the text, then it will be substituted by the current date.
Work with A/R payment modes, Copy (FKR38306)
- Payment mode
- Displays the A/R payment mode(s) you selected to copy.
- New payment mode
- Enter a code to identify the new A/R payment mode you are creating.