IBS Enterprise Help Centre 7.0

Function keys

Change	Change the batch and location information for the item.
FIFO ON/OFF	Only shown if: IBS Warehouse Management is not activated. This is a return order. If the Cost type in the DIS control file is FIFO (First In First Out), toggle FIFO ON/OFF to either let the system retrieve the cost price according to the cost type definition, or to select the price manually. The value will be used to generate statistics and bookkeeping transactions.
Item view/Sugg view	Toggle between Item view and Suggestion view.
Print labels	Only available for put away suggestions. Select a pallet for printout.
Full reception/Full pick	If the Actual qty field is left blank, and you click this function key, then the quantity received/delivered is the same as the ordered quantity. If, however, a quantity is entered, and you click Full reception/Full pick, then that will be the quantity that is received/delivered.
Order	Maintain the purchase order/sales order.

List number: Displays the Reception note/Pick list number.

Warehouse: Displays the warehouse code.

Line: Displays the Put away/Pick suggestion line number.

Item: Displays the item code for the lines that are to be confirmed.

Batch: Displays the Received/Picked batch.

Pallet: Displays the pallet number and pallet type for the suggested pallet to be put away/picked. Note: This cannot be changed. Pick from different pallets or creation of new pallets during reception can only be done by marking the + field.

NCC number

Only displayed if the following is true:

The NCC-SELL function (NCC Selling) is activated in the Function control file. See About NCC selling for more information.
The customer accepts NCC deliveries.

Displays the number of the Non-conformity certificate, entered for the sales order line during order entry, against which the reservation is made.

P: Displays an asterisk (*) if the suggested quantity should be picked from the suggested pallet even if it is not a full pallet.

Zn: Enter the zone received into/picked from. This field is defaulted from the Reception note/Pick list.

Dis date: Displays the date when the dispatched goods were received.

M

Only shown for pick suggestions. Indicates if the pick line is merged. Merge between sales order lines containing the same item is only performed if this is defined for the warehouse on the Warehouse management panel in the Item file.

Order lines with the same item and batch are merged in order to create the best preferred pick unit and location, i.e., only one merged pick is being done instead of picking all independent order lines. This merged pick line is the one to be confirmed.

Note: If you change the suggested quantity and click OK, the system will distribute the remaining quantity amongst the merged lines automatically. Mark the + field to access each individual merged line to change/distribute the quantity manually.

Location: Enter the location Received into/Picked from. This field is defaulted from the Reception note/Pick list.

Sugg. qty: Displays the suggested quantity from the Reception note/Pick list.

Actual qty: Enter the Received/Picked quantity.

SN: This field is only input capable if there are serial numbers for the item. If marked the Serial number panel will be accessed.

+: This field is used if a line should be split to multiple locations, batches, order lines or pallets, and when new pallets should be created. Mark the line and click OK.

Item: Note: This selection field is only shown in Item view mode (toggle Item view/Sugg view).

Line: Note: This selection field is only shown in Suggestion view mode (toggle Item view/Sugg view.

Location confirmation – Pick (WMR91003)

Related topics

This panel is shown if you clicked Full reception/Full pick on the initial panel and the pick list has multiple orders. On this panel you select the sales order you want to maintain.

List number: Displays the pick list number.

Warehouse: Displays the warehouse.

Customer: Displays the customer number and description.

Order: Displays the sales order number.

Type: Displays the sales order type.

Status: Displays the sales order status.

Batch entry (WMR91005)

Related topics

This panel is only shown if you are confirming a location when receiving items into stock (i.e. the Location confirmation program was accessed from Reception note confirmation). This panel displays additional batch information for the batch controlled item. The date fields are only shown if the Date handling field on the Inventory information panel is set to YES for the item, and the date information exists for the batch. If the batch already exists in the Batch file, then only the entry in the Ordered batch qty field will be updated.

Note: If you are confirming a batch for a credit order, the system will add the batch to the Batch file with invalid information and put the batch on hold. You must access the Batch file to update the date related fields and release the batch.

Note: The following restriction only applies when one or more supplier has been defined on any SMS agreement. If the sales order line belongs to a sales order that is defined for SMS rebates, you cannot select quantities from different batches if those quantities come from different suppliers. About IBS Customer/Supplier Rebates for more information.

Function keys

Text

Enter additional text.

Order number: Displays the purchase order number.

Line: Displays the line number for the purchase order.

Supplier: Displays the supplier number and description.

Item: Displays the item code and description.

Warehouse: Displays the warehouse code and description.

NCC number: Only shown if this is a return to the supplier and an NCC was selected.

Recep. note: Displays the reception note number.

Line: Displays the reception note line number.

Batch: Displays the batch number you are updating.

Bin location: If this is an existing batch, displays the first bin location in the batch where the item is stored, and cannot be changed. If this is a new batch, then enter the first bin location in the batch where the item is stored.

Ordered batch qty: Displays the ordered quantity for the item using this batch.

Received batch qty: If the status of the purchase order is greater than or equal to 30, displays the quantity received for the batch (from Reception note confirmation).

Manufacturing date: If this is an existing batch, displays the date from the Batch file, and cannot be changed. If this is a new batch, default is today’s date, but can be changed. Enter the date this item was manufactured. This information is used for informational purposes only.

Incubation date: If this is an existing batch, displays the date from the Batch file, and cannot be changed. If this is a new batch, default is today’s date, but can be changed. Enter the date to which the item, in this batch, must be kept in stock before it can be sold.

Country of origin: Displays the country of origin, from the Item file, for the item in this batch.

Hold: If this is an existing batch, indicates if the batch should be held from further processing (retrieved from the Batch file). This cannot be changed. If this is a new batch, then the default is NO. Set to YES if the new batch should be held from further processing.

Last arrival date

If this is an existing batch, displays the date from the Batch file and cannot be changed. If this is a new batch, then enter the last date, (Dispatch time + Customer transport time), this item can arrive at the customer.

Note: Last arrival date can automatically be calculated by the system if records exist in the Batch security days and Use by date fields. (Batch security days – Use by date).

Batch security days: If this is an existing batch, displays the days from the Batch file and cannot be changed. If this is a new batch, displays the days from the Item file, but can be changed. Enter the minimum number of days allowed during which an item must arrive at the customer before it expires (i.e. defined in the Use by date field).

Use by date

If this is an existing batch, displays the date from the Batch file and cannot be changed. If this is a new batch, then enter the last date this item is valid until it expires.

Note: Use by date can automatically be calculated by the system if records exist in the Last arrival date and Batch security days days. (Last arrival date + Batch security days).

User defined date: If the User def date 1-2 text fields were defined on the Inventory information panel in the Item file, then these fields will be displayed with those headings. These fields are used for informational purposes only.

User defined date: If the User def date 3-4 text fields were defined on the Inventory information panel in the Item file, then these fields will be displayed with those headings. These fields are used for informational purposes only.

Batch entry (WMR91006)

Related topics

On this panel you enter text for the batch, which will be updated in the Batch file at Reception note confirmation.

Text: Enter additional text to be connected to the batch.

Location confirmation – Put-Away (WMR91008)

Related topics

This panel is shown if you clicked Full reception/Full pick on the initial panel and the reception note has multiple orders. On this panel you select the purchase order you want to maintain.

List number: Displays the reception note list number.

Warehouse: Displays the warehouse.

Supplier: Displays the supplier number and description.

Order: Displays the purchase order number.

Type: Displays the purchase order type.

Status: Displays the purchase order status.