This panel displays all purchase orders entered into the system. Note: Only orders with a header status less than 60 are displayed.
Options
| Select this option to print an order. | |
| Confirm | Select this option to confirm an order. |
| Rec note | Select this option to print the reception note of an order. |
| AMT | Select this option to work with manual alert messages. |
| Track | Select this option to track events for a purchase order. |
| Wgt & vol | Select this option to view weight and volume information for the order. |
Function keys
| Item view | Access the Item view mode. |
Selection fields
- Order
- Displays the purchase order number.
- Supplier
- Displays the supplier number of the purchase.
- Handler
- Displays the purchase order handler, i.e. the person at your company who handles the order.
- St
- Displays the status of the purchase order.
- OT
- Displays a code from the Purchase order type table indicating the purchase order type.
- Ord date
- Displays the date when the order was entered into the system.
- Order value
- Displays the total order value of all the lines on the order. The value is displayed in system currency. VAT is only included if applicable to the business partner and if the PO value incl VAT field is set to YES in the DIS control file.
- Supplier
- Displays the supplier name.
- Reference/Order ref
- Displays one of the following:
S Displays order reference if entered on the order header. R Displays reference if entered on the order header. Blank If either order reference or reference is defined on the order header, this column is blank.
- T
- Indicates if header text is entered on the order.
- H
- Indicates if the order is held.
- R
- If the H field is set to YES, this field displays an order held reason code from the Order held reason code table, indicating the reason of the order being held.
Codes between 51 and 99 are user defined codes, i.e. the order has been held manually by the handler.
Work with purchase orders, Item view (DMR50004)
This panel is displayed when you click Item view from the Header view panel. All purchase order lines entered into the system are displayed.
Options
| All lines for order | Select this option to display all order lines on the order. |
| Header | Select this option to view/work with the order header. |
| Rcv line | Select this option to receive an order line. |
| Lnd cost | Select this option to work with the order’s landed costs. |
| Maint receipts | Select this option for the order line that you wish to work with receipts for. Note: The option is only valid if landed costs are required to be defined on the purchase order. |
| Close receipts | Select this option for the order line that you wish to close with receipts for. When closed, nothing more can be received and updated for this order line. When the landed costs are defined, the order line needs to be booked before the goods become available for sale. Note: The option is only valid if landed costs are required to be defined on the purchase order. |
| Book receipts | Only valid if landed costs are required to be defined on the purchase order. Select this option to book receipts.
Note: It is possible to book purchase orders requiring landed costs into stock without costs being entered. This is to handle situations where costs have not be incurred (i.e. the wrong terms of delivery had been attached to the order). |
Function keys
| Header view | Access Header view mode. |
Selection fields
- Item
- Displays the item. Click Shift info to view the item description.
- Order
- Displays the purchase order number.
- Line
- Displays the purchase order line number.
- St
- Displays the status of the order line. If this panel name is Work with purchase orders, the following apply:
- Arr dt
- Displays the arrival date of the item.
- Whs
- Displays a code from the Warehouse table, indicating to which warehouse the order line will be received.
- OT
- Displays a code from the Purchase order type table, indicating the purchase order type.
- RS
- If landed costs are required to be defined (which is controlled by the terms of delivery code on the order header) displays the receipts status.
Code Description 10 Nothing has been received on the order line yet. 30 The order line has been partly received, or received in full, using the Receive replenishment line program, but is still not closed. Note: If the item on the line should be quality controlled, the line status will remain at 30 until the quality control note is confirmed. This applies irrespective of the line has been received using the Receive replenishment line program or the Confirm reception note program. 45 The order line is closed, meaning nothing more will be received. 60 The order line has been booked.
- Quantity
- Displays the quantity to be purchased. The quantity is expressed in the unit displayed below the Unit column heading.
- Price
- Displays the purchase price of the item being purchased. The price is expressed for the unit displayed below the Unit column heading and in the currency displayed below the Curr column heading.
- Curr
- Displays the currency in which the price is expressed.
- Txt
- Indicates if order line text is entered on the order line.