IBS Enterprise Help Centre 7.0

Function keys

Restriction group	View the restriction groups to which the item is attached.
Surcharge	This function key is only displayed if the Surcharge handling parameter is activated in the DIS control file. View the surcharge codes that are attached to this item.
Display segment fields	This key is only displayed if the Item segmentation function is activated in DIS control file. Display the item segments for the item.

Internal name: Displays an abbreviation of the item name for internal use. Internal names are used, for instance, to simplify alphabetical sorting.

Segmentation type: This field is only displayed if the Item segmentation function is activated in DIS control file. Displays a code from the Item segmentation type table. The segmentation type is used to define the rules and control the segmentation of the item.

Corporate snd/rcv

This field, valid only for IBS Corporate Data Maintenance, contains two parts which are automatically updated by the system when the following occurs:

If you are in the Sending company and you have activated the send of this ITEM data, the Snd flag will automatically be set to YES.
If you are in the Receiving company the Rcv flag will automatically be set to YES the first time you receive the record data, regardless of whether or not the record already exists. If all future reception of this ITEM data is suspended, this field will be set to NO.

Responsible: Displays the signature of the person or department etc. who is responsible for the item. Note: The responsible person can also be defined at warehouse level to override the person displayed in this field.

Creation date: Displays when this item was entered into the system for the first time.

Note: The planner can also be defined at warehouse level to override the planner displayed in this field.

Fictitious item: Indicates if this is a fictitious item, i.e. the item code can be used for a number of items.

Fictitious item type: Displays a code from the Fictitious item type table, if the Fictitious item field is set to YES. The fictitious item type controls, e.g., the cost price handling for fictitious items. In addition, if IBS Service is installed and activated, the item type is used as classification of items on the Work in progress report.

Account group: Displays a code from the Account group table. The account group is used in several programs within IBS Enterprise to group items together and as a selection parameter. It’s main purpose, however, is to handle the accounting of bookkeeping transactions which should be transferred to IBS Financials. It can also be used for statistical purposes and for finding the correct sales prices.

Item group: Displays a code from the Item group table. The item group is used in several programs within IBS Enterprise to group items together and as a selection parameter. It can also be used for statistical purposes, for handling the accounting of bookkeeping transactions which should be transferred to IBS Financials and for finding the correct sales prices.

Structure type: Displays a code from the Structure type table, indicating that this item is a parent item in an order structure. The order structure is defined via the Work with order structures menu item.

Item discount group: Displays a code from the Item discount group table. The item discount group is used in several programs within IBS Enterprise to group items together and as a selection parameter. It can also be used for statistical purposes and for finding the correct sales prices.

Item price group: Displays a code from the Item price group table. The item price group is used as a selection parameter when recalculating sales and purchase prices. It can also be used for statistical purposes.

Item family: Displays a code from the Item family table. The item family is used in several programs within IBS Enterprise to group items together and as a selection parameter. It can also be used for statistical purposes, for handling the accounting of bookkeeping transactions which should be transferred to IBS Financials and for finding the correct sales prices.

Commodity code: Displays a commodity code which provides a standard classification for all items within the European Community.

Item sector: Displays a code from the Item sector table. The item sector is used in several programs within IBS Enterprise to group items together and as a selection parameter. It can also be used for statistical purposes, for handling the accounting of bookkeeping transactions which should be transferred to IBS Financials and for finding the correct sales prices.

Country of origin: This field is only displayed if the EU reporting function is activated. Displays the code for the country of origin, indicating in which country this item was manufactured.

Item commiss group: Displays a code from the Item commission group table. The commission group can be used when defining commissions for salesmen in the Salesman commission table.

Shipment group: Displays a code from the Shipment group table. The shipment group is used to classify items to prevent different items from being shipped together, e.g., Food would more than likely not be shipped together with Petrol. All sales orders containing items with the same shipment group can be selected during preparation of pick list and/or transport note and specified as such on the pick list printout/transport note sent to the customer.

Service item: This field is only displayed if IBS Service is installed and activated. Indicates if this is a service item. A service item is for example labour, travel time etc.

Goods type: Displays a code from the Goods type table. All items with the same goods type can be grouped together and specified as such on shipping document sent to the customer.

Service item group: This field is only displayed if IBS Service is installed and activated. Displays a code from the Service item group table.

MSDS: This field is only displayed if the IBS Dangerous Goods Handling application is installed and activated. Displays the MSDS code that has been attributed to this item.

Item file enquiry, Basic data (DMR17202)

Related topics

This panel displays additional basic information for items, which was entered on the corresponding panel in the Item file. Changes to the data can be made in the Work with items program.

Conformity group: Displays a code from the Item conformity group table. The conformity group is used in the quality control routine when goods are received, to control that the item conforms with the specific criteria defined for the conformity group.

Supplier quot. group: Displays a code from the Supplier quotation group table. Supplier quotation groups are used as a selection criteria when creating requests for quote to suppliers.

Min supp quality rte

This field contains a value if quality rating control is used for this item. Displays the lowest quality rate a supplier must attain to be approved to deliver this item. The quality rate is a percentage manually entered for each supplier to control that this item is only purchased from a supplier that attains a certain quality rate.

If the Use appr suppl only field on this panel is set to YES, only suppliers with a quality rate equal to or higher than the value displayed here, are approved to supply the item. The quality rate per supplier is displayed on the Supplier information (DMR17404) panel in the Curr quality rate field.

If the field is blank, no control of quality rating is performed when purchase orders are entered for this item.

Use appr suppl only: Indicates if this item is only allowed to be purchased from an approved supplier. If set to YES, you are only allowed to purchase this item from those suppliers defined as being approved, on the Supplier information panel in this file. In addition, if quality rate control is used for this item, the supplier must attain a quality rate equal to or higher than the quality rate displayed in the Min supp quality rte field on this panel.

Incompl stock units

Only displayed if the INCOSTUN (Incomplete stock units) function is activated in the Function control file. Indicates if sale or purchase of this item will be allowed for a quantity or unit that when converted to stock unit does not end up with complete stock unit. If set to YES, you are allowed to sell or purchase quantities of this item using different units while being stocked and while being traded even when the unit used for trade is not being completely converted to the unit being stocked. Classic examples are when something is purchased in inches/yards but stocked and sold in meters. In the paper industry paper can be stocked in sheets but purchased and/or sold in tonnes. This can not be done without accepting incomplete stock units. For more information regarding the different system unit types available in the system see About unit handling in IBS Enterprise.

Note: This functionality should not be used on items where correct stock in hand is an absolute necessity as the conversion process involves rounding of the stock units which may lead to incorrect figures after some transactions.

Item version: Displays the version of the item, if defined. Item versions can be useful if the supplier/manufacturer provides the item in different versions and you want to identify a particular version on an order. The item version displayed will be copied to purchase and manufacturing orders.

Handling status: Displays a code from the Handling status table, indicating if specific restrictions apply for the item, e.g., the item is not allowed to be entered on a sales order.

Drawing number: Displays the drawing number. The drawing number is only for informational purposes.

Category 1: Displays a code from the Item category 1 table, which can be used for statistics.

Category 2: Displays a code from the Item category 2 table, which can be used for statistics.

Category 3: Displays a code from the Item category 3 table, which can be used for statistics.

Category 4: Displays a code from the Item category 4 table, which can be used for statistics.

Category 5: Displays a code from the Item category 5 table, which can be used for statistics.

Category 6: Displays a code from the Item category 6 table, which can be used for statistics.

Sales tax: Indicates if sales tax handling should be used for the item.

Sales tax category: Displays a code from the Sales tax category table indicating the tax category in which the item should be included.

Sales tax class: Displays a code from the Sales tax classification table indicating the tax classification in which the item should be included.

User def. numeric 1 – 2: If the field names for these user defined numeric fields have been defined in the DIS control file, they will be displayed here. You can use these fields for whatever purpose you want, but anything you enter is for your information only.

User def. alpha 1 – 2: If the field names for these user defined alpha fields have been defined in the DIS control file, they will be displayed here. You can use these fields for whatever purpose you want, but anything you enter is for your information only.

Item file enquiry, Basic data (DMR17201)

Related topics

Function keys

Item file enquiry, Basic data (DMR17202)

Item file enquiry, Item segments (DMR17203)